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Outlook - How to Archive and Compress
your Outlook File

Click Here for a Printable Version of this Document

To Archive Old Messages from your Outlook File

In Outlook, click File, Archive
Select Appropriate Folder to archive messages from (Either Inbox if all your subfolders are under Inbox or Personal Folders if your folders are “all over the place”)
Select Date to archive all messages “Older Than”
Select Location of the Archive File.

Click Browse and then change to My Documents, then Outlook (if it exists. If not, just store in My Documents)….

Click OK. The Archive may take a while (several hours maybe) if you have a lot to Archive.

Next, when the archive is done, you’ll need to compress your Outlook file. Even though the messages have been removed, Outlook isn’t smart enough to “reclaim” the space from the delete messages. You have to manually do that.

Close Outlook
Open Control Panel (Start, Settings, Control Panel)
Double click Mail
Click Data Files
Click Settings, and then Compact Now. Again, this may take several hours.

Note:
GetEasyComputerHelp.com assumes no responsibility for problems resulting from using any of these tips or web sites listed. Please read our full Terms and Conditions if you have questions.

Note: GetEasyComputerHelp.com assumes no responsibility for problems resulting from using any of these tips or web sites listed. Please read our full Terms and Conditions if you have questions.

Note:
GetEasyComputerHelp.com assumes no responsibility for problems resulting from using any of these tips or web sites listed. Please read our full Terms and Conditions if you have questions.